How Does A Fleet Management System Work?

fleet management system

12 May How Does A Fleet Management System Work?

A fleet management system generally comprises a digital platform that is used for monitoring and managing all those vehicles and personnel associated with your company’s cars or trucks, and sometimes even vans. It operates much like a centralized dashboard which company managers can use to make important business decisions, gain insights and analytics in real-time, and monitor important performance metrics.

A good fleet management system will allow you to see where all your drivers and vehicles are on the road at any given point in time. It can help determine whether or not the drivers are being efficient in their transport efforts, or whether they’re wasting time and company money. You’ll also have tons of information available to you about delivery updates, weather alerts, any beneficial route changes, and all the road-time hours accumulated by your driving personnel.

Trying to manage a fleet of vehicles can be a very difficult task and having a fleet management system in place can make that significantly easier. It can also save your company a ton of money because it will allow you to be more efficient and save on fuel costs, as well as eliminating bad driver habits. Nowadays, it has become a virtual requirement for any company which operates a fleet of vehicles, to use a good fleet management system to keep track of all those vehicles.

System Software

One big component of a really good fleet management system is the software involved in the system. Many of these systems feature software that is administered via the cloud, which means it can be accessed from anywhere. Your platform should be able to produce and share critical reports, effectively communicate with drivers wherever they are, and produce useful shipping schedules.

Your fleet management system should also be able to develop a solid maintenance schedule for all the vehicles, and this can be critical because otherwise that maintenance might be overlooked, and problems could develop with the fleet. Because maintenance notices are produced automatically, they can’t be ignored, and no specific vehicle will be left untouched so that issues have a chance to develop.

Telematics System

All fleet management systems make use of telematics, and this is a process that combines GPS navigation with diagnostic sensors that are on board for all fleet vehicles. When using telematics, it becomes possible to identify exactly where vehicles are, how fast they are traveling, and where they are stopping.

This information can deliver extremely useful information regarding rapid starts and rapid braking, as well as other driver habits which might be counter-productive or costly. Then this information can be shared with drivers for the purpose of modifying driver habits and improving their performance on the road. This is necessary not only from the standpoint of developing safer drivers but also for extending the life of all vehicles in your fleet.

Parts Management

It can be a very tedious process to keep track of all replacement parts and warranties associated with the vehicles in your fleet. However, doing so is a task that is absolutely necessary for your business, especially if your fleet of vehicles is a large one. You can use your fleet management system to keep track of your parts inventory as well as the warranties on all your vehicles.

This will provide you with a streamlined and far less tedious approach to parts management and warranty tracking. That in turn will be very helpful when it comes time for any maintenance or repairs which are carried out on your vehicles. Because it gives visibility to the parts in your inventory, you’ll always know exactly what you have, and where those parts might be needed.

Maintenance Planning

All vehicles must have regular maintenance in order to keep them performing at their best, but if you don’t have a sound maintenance planning system, it will be very easy to overlook that maintenance and have road-time failures. Whether maintenance is ignored due to sheer negligence or because of postponements, it can be very dangerous for both your vehicles and your drivers, because of the possibility of road-time breakdowns.

Your fleet management system can do a terrific job of scheduling maintenance automatically, alerting technicians, drivers, and managers whenever a vehicle is due for regular maintenance. This will provide peace of mind to everyone involved with the fleet, because they’ll know that regular maintenance will not be overlooked, and there’s a better chance that the fleet will stay in good shape.

Another benefit of having regularly planned maintenance is that you will be able to schedule your deliveries and shipments far in advance, without having to worry about whether or not vehicles will be available at those times.

Security Systems

One other aspect that a good fleet management system excels at is in the area of providing security for your fleet and your drivers. Security systems can be installed on board, so that your vehicles can be protected against theft or abuse, thus saving your company tons of money because of lost vehicles. They will seize control of a stolen vehicle, and force a reduction in speed so that authorities will be able to catch up with the vehicle and apprehend the thief.

Because you’ll know exactly where the vehicle is and which direction it’s headed, it will be easy to work with policemen to coordinate an intercept approach. GPS coordinates provided by the system will make it very easy for law enforcement personnel to track the vehicle and plan for apprehending the perpetrator. Once it becomes known that you have this kind of security system installed in your fleet vehicles, it becomes far less likely that anyone will attempt to hijack your vehicles for personal use. Not only does this provide savings on lost vehicles, but it will also give major peace of mind to the owner of a vehicle fleet because the possibility of theft has been drastically reduced.